Avoiding the Pitfalls of Holding a Board Meeting Online

Due to the pandemic that is forcing businesses to change their work habits, remote work and virtual board meetings appear to be a thing of the past. The flexibility of a digital meeting allows participants to participate without having to be concerned about the travel restrictions or quarantine period, as well as reducing the cost of hotels and flights.

Online meetings are simple to set up, and have become frequent among mission-driven organizations that wish to keep their communications on track despite the COVID-19 crisis. However, it’s crucial to be aware of the dangers of digital meetings so you can avoid them and ensure your online board meetings are as effective Board Meeting as they can be.

The software platform that you use to host your hybrid or virtual meetings is crucial. Choose a platform that includes the Waiting Room function to safeguard your meeting from attendees who are not authorized and only permit those who are invited by the meeting’s co-host or host. Train your board members so they are familiar with the technology.

Encourage your board members to utilize a headset or speakerphone for the duration of the meeting and to declutter their offices so that it looks camera-ready and free from personal photos and other distracting items. Make sure they sit on a chair, not on their couch or bed. This will allow them to appear more professional and presentable throughout the meeting. Finally, encourage them to speak up at the start of the meeting so that everyone can be able to hear them and begin the meeting with a positive attitude.

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