How to Choose an Online Board Portal

The online board portal can be a powerful tool for improving governance and efficiency. However, selecting the best solution is not an easy job as every company has unique needs and budgetary limitations. If you are thinking of purchasing an online board portal security and efficiency are the two major areas you should focus on. During your discussions with potential vendors, ask the following questions to determine whether they are able meet your requirements.

Security

The primary goal of a portal is to safeguard sensitive data and prevent unauthorized entry. It’s important that the portal be constructed on solid foundations that can support high level security features such as customizable permission settings for end-users and unique encryption keys per customer and two-factor authentication. Other features include third party penetration testing, certified and managed data centers, as well as security audits like SOC2.

Efficiency

A good board management system will simplify three key phases – the pre-meeting stage the meeting itself and the post-meeting portion. The most effective management systems for boards facilitate efficiency by allowing simple communication. This will engage directors who are eager to participate to the meeting, and update materials in real time prior to meetings, and reduce the time it takes to create documents.

Be aware of the ease of use during your demo of the software. You want your team to be able to access the portal with ease and therefore, choose a program that is user-friendly and easy to navigate, as well as document uploads and search. It’s also a good idea to test the vendor’s support department by calling their help line and putting their response time to the test.

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